The operating system
for world-class events.
One platform to plan, invite, register, run and report on every event — from a 50-person ministerial summit to a 5,000-delegate global congress.
Engineered for the world's most demanding events
Running events shouldn't feel like
running an emergency room.
Every team we spoke to runs the same gauntlet — sixteen tabs open, three spreadsheets out of sync, and a head of protocol asking who confirmed at 11pm.
- ✕ Guest lists scattered across Excel, email and WhatsApp
- ✕ Invitation letters re-typed for every dignitary
- ✕ RSVPs lost between protocol, hospitality and security
- ✕ Last-minute agenda changes that never reach the team
- ✕ Reports stitched together hours after the event ends
From kickoff to closing remarks, in one elegant flow.
Create your event
Set the dates, venue and team in 60 seconds. Every module unlocks instantly.
Import & invite
Pull contacts from Excel or CRM, send protocol-grade invitations and personal links.
Run it live
Track RSVPs, check guests in by QR, manage agenda changes — all from one command center.
Report & repeat
Auto-generated PDF reports, executive summaries and templates ready for the next edition.
Nine deeply-integrated modules.
Zero duct tape.
People CRM
Unified directory of invitees, speakers, sponsors and VIPs — with honorifics, salutations and protocol notes.
Invitations
Track every invitation with status, history and personal registration links per guest.
Letter generator
Merge .docx templates with signatures, seals and dignitary-aware greetings — in bulk.
RSVP
One link, one source of truth. Guests confirm, decline or update; staff approves corrections.
Agenda
Multi-day, multi-track sessions with rooms, speakers and conflict detection.
Speakers
Categorized roster with bios, photos, session links and bio-pending status.
Hospitality
Flights, hotels, transfers and per-diem — alongside visa support letters.
Check-in
Mobile-first scanner for staff at the door. Offline-tolerant, instant lookup.
Reports
Executive PDF, KPI dashboard, Excel exports — ready before the gala ends.
One platform. Four playbooks.
Governments & ministries
Protocol-grade workflows, dignitary handling, visa letters, security clearance lists and bilingual outputs.
Embassies & int'l orgs
Multi-language invitations, country flags, head-of-mission directories and country-grouped reporting.
Associations & academia
Annual congresses with abstract tracks, multi-room sessions, speaker categories and member directories.
Agencies & corporates
Run dozens of client events from one workspace, with per-client roles, white-label registration and SLAs.
Live signal. Zero noise.
A single screen tells you who's confirmed, what's pending, where the bottlenecks are and which incidents need attention — updated in real time, across every workstream.
- Real-time KPIs across delegates, invitations, RSVPs
- Filtered activity stream by module and actor
- Critical alerts surface to the top automatically
- Module status at a glance with deep-links
- RSVP · Minister of Education confirmed2m
- Agenda · Session moved to Room B9m
- Letters · 42 invitations generated14m
Built to host heads of state.
Government, defense and embassy customers run on us. We meet them where their security teams need us to be.
Row-level security
Every record scoped to your organization. No leaks, no cross-tenant queries.
SSO & SAML
Single sign-on with your identity provider on Enterprise plans.
Audit trail
Every sensitive action logged with actor, time and context.
EU data residency
Choose where your data lives. DPA on request.
Simple, transparent pricing.
Whether you're hosting a private gala or a large conference, choose the plan that fits your event.
Up to 200 guests
Perfect for small events.
- Up to 200 guests
- Online registration
- Custom invitations
- QR check-in
- Event agenda
- Email support
Up to 500 guests
Designed for growing events.
- Up to 500 guests
- Everything in Professional
- AI invitation generator
- Custom registration forms
- Live reports & exports
- Priority support
500+ guests
For large conferences and corporate events.
- 500+ guests
- Unlimited organizers
- White-label branding
- API integrations
- Dedicated success manager
- SLA & premium support
Questions, answered.
Inviteflow is invite-only.
We're onboarding a small group of ministries, embassies, associations and agencies each month. Request access and our team will get back to you within one business day.